Outgoing subcontracting agreements will not be executed until all necessary additional documents have been received and approved by the university. All subrecipient agreements identify the main sponsorship agency and indicate the premium number and title. They also include a volume of work, an approved budget, a delivery period, contact information for both parties, appropriate compliance requirements and all specific requirements of the proponent. Compliance requirements include at least: all sub-premiums are awarded as part of an agreement between the New York State University Research Foundation and the subrecipient. In addition, it is the responsibility of the pre-reward agency and contract services to ensure that the correct disposition in the classification of the individual or business as a subcontractor and not as an independent contractor or seller, or that the services to be provided are not considered more appropriate than those of an employee. The agreement with the sub-distributor must be reviewed to ensure that there is an agreement on «length of arms» and that the contract is not motivated by a potential gain, or that it has the appearance of a clear conflict of interest on the part of the Senior Auditor (IP). The Pre-Price Unit and Contract Services Unit is also responsible for concluding, negotiating and executing subcontracting or subcontracting, as well as ensuring that all necessary top-down flow provisions are included in the agreement. Grants Management and Purchasing Services Units work with the Pre-Award and Contract Services Unit to ensure compliance with sponsorship rules, and documentation of sponsorship authorization has been provided, if applicable. They state that the funds for subcontracting have been included in the grant and are available. By definition, the sub-recipient will carry out a substantial part of the proposed project, the sub-recipient will likely be the key to the proposal and will therefore be identified in the notification. A detailed breakdown of the proposed outsourcing budget, including all cost-share requirements, is included in the overall application budget. This includes all the costs of research and development services that need to be passed on to the subcontractor, which requires verification of all ancillary services and applicable research and development rates. The proposal should also include a well-defined volume of work, with clearly defined performance and/or outcome measures, and clearly define results and timelines.

The institutional official of the proposed sub-recipient must approve the scope of the work and the budget. Once the Pre-Awards and Contract Services Unit has prepared the contract, sponsored programs, Purchasing Services Unit loads an order that transfers the funds to the subaward in the RF Business System. The effective agreement with the subcontractor is binding only for the execution of the formal contract between the RF and the subcontractor. The sub-price agreement must be signed by a representative of the subcontractor authorized to execute such contracts and by the RF operations manager.